Operations Specialist – Personnel & Training Administration

About the role

The Operations Specialist supports Service Excellence and Offshore Personnel management by administering the regional SSR personnel competency scheme, coordinating training, and handling related administrative tasks. The role works closely with HR, Global Mobility, and the Operations team to ensure personnel are qualified, certified, and ready for offshore assignments.

Key responsibilities

• Administer the Angola SSR Personnel Competency scheme and produce competency and training reports.
• Assist in preparing Job Analyses for visa requests and update the MIREMPET Training & Nationalization Map.
• Coordinate competency assessments, certification renewals, and client‑specific training for offshore staff.
• Upload training certifications to SumTotal and maintain the medical and safety certification tracker.
• Schedule instructor‑led trainings, arrange travel documents, and book medical and survival checks.
• Organise personnel documents on SharePoint/S Drive and raise PPE/office material requisitions in Peoplesoft.
• Record training attendance timesheets and report HSE observations as needed.

Required profile

• BSc/NHD in Administration or equivalent education/experience.
• Previous experience planning, organizing, and administering personnel activities.
• Fluent in Portuguese and English, both spoken and written.
• Strong working knowledge of MS Office applications.

Required skills

• MS Office
• SumTotal (LMS)
• SharePoint
• Peoplesoft
• Portuguese (language)
• English (language)

What we offer

• Opportunity to work with a global leader in offshore energy services.
• Exposure to international operations and cross‑functional teams.
• Professional development in personnel competency management.