Administrative Assistant – Travel

About the role

The FAO Angola office is seeking an Administrative Assistant – Travel to provide routine administrative and operational support for its programmes and projects. Working under the FAO Representative and the Assistant Representative (Administration), the incumbent will ensure that all travel actions comply with FAO rules, regulations, and internal procedures.

Key responsibilities

• Compile, consolidate and maintain the Monthly Travel Plan and submit it to the Travel Committee.
• Initiate travel authorizations for national and international trips, ensuring security clearances, terms of reference and liaison with travel agencies.
• Process travel expense claims, verify entitlements and prepare related documentation in FAO corporate systems.
• Identify, review and claim refunds from travel agents or travellers.
• Support staff and consultants in purchasing air tickets and obtain the most economical routings.
• Create and maintain vendor records for non‑staff travellers in the GRMS system.
• Brief and de‑brief staff on travel‑related administrative matters, including visas and security clearances.
• Assist with protocol arrangements and follow‑up on visa requests in coordination with the Office Assistant.

Required profile

• Experience in administrative support for travel operations.
• Familiarity with travel policies, security clearances and documentation procedures.
• Ability to work under supervision and ensure compliance with established rules.

Required skills

• FAO corporate travel system
• GRMS system

What we offer

• Opportunity to contribute to FAO’s mission of sustainable agriculture and food security.
• Professional development within an international organization.