Administrative & Proposal Support Assistant

About the role

GWIC is seeking a highly organised Administrative & Proposal Support Assistant for its Luanda office. The role provides essential administrative and business development support across GWIC’s international operations, ensuring that proposals, contracts and corporate documents are professionally prepared and managed.

Key responsibilities

• General administrative support for the Luanda office and GWIC teams.
• Organisation and maintenance of digital files, correspondence, proposals, contracts and corporate documentation.
• Formatting and standardisation of experts’ CVs to meet client, tender and donor requirements.
• Professional presentation of Expressions of Interest, technical proposals, reports and presentations.
• Administrative assistance throughout the preparation and submission of EOIs, tenders and technical proposals.
• Review and organisation of tender requirements, submission checklists and supporting documentation.
• Monitoring expiry dates and supporting timely renewal of corporate documents, certificates and credentials.
• Maintaining databases of CVs, project references, company experience, certificates and credentials.
• Supporting submissions through national and international procurement platforms.
• Registration, organisation and filing of incoming and outgoing commercial correspondence.
• Assisting the Business Development team with administrative follow‑up of opportunities, partners and proposals.

Required profile

• Academic background in Engineering, Architecture, Business Administration, Economics, International Relations, Public Administration, Communication or related fields.
• Excellent organisational skills and strong attention to detail.
• Very good command of English and Portuguese, both written and verbal.
• Ability to manage multiple assignments, documents and deadlines simultaneously.
• High sense of responsibility, discretion and confidentiality.
• Proactive attitude and ability to work effectively with multidisciplinary and international teams.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Outlook

What we offer

• Opportunity to work in a dynamic international environment.
• Professional development through exposure to multi‑sectoral projects.
• Collaborative team culture focused on excellence and impact.