Administrative Assistant – Human Resources

About the role

The FAO Angola office is seeking an Administrative Assistant to provide routine Human Resources and administrative support for its programmes and projects. Working under the FAO Representative and the Assistant FAO Representative (Administration), the incumbent will ensure HR actions comply with FAO rules and internal procedures.

Key responsibilities

• Support the overall hiring plan for national and international affiliate workforce.
• Develop and review Terms of Reference for affiliates, ensuring compliance with standards.
• Coordinate and publish vacancy calls, manage dissemination, and attract qualified candidates.
• Organise selection processes, schedule interviews, and prepare evaluation reports.
• Manage the full contract cycle in the Global Resource Management System (GRMS), including documentation verification.
• Monitor contract validity and coordinate renewals or terminations with supervisors.
• Provide administrative support for fee payments, record worked hours, and maintain official status files.
• Assist in performance evaluation logistics and support a respectful work environment.
• Maintain confidentiality and handle sensitive information with discretion.

Required profile

• Experience in administrative and HR support within an international or UN‑related context.
• Familiarity with FAO/UN personnel procedures and contract management.
• Strong organisational skills and ability to work under supervision.
• Attention to detail and capacity to handle confidential data.

Required skills

• Proficiency with the Global Resource Management System (GRMS).